Last updated: 1/15/2026

Introduction

Welcome to the Cluster Fund Expense Tracker. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application.

Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Application includes:

• Personal Data: Personally identifiable information, such as your name and email address, that you voluntarily give to us when you submit an expense request.
• Financial Data: Financial information related to your expense requests, such as the amount, description, date, and reimbursement method.
• Admin User Data: If you are an administrator, we collect your Google account information (email, name, profile picture) to authenticate and authorize you for access to the admin portal.

Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Application to:

• Process and manage your expense reimbursement and pre-approval requests.
• Send you a confirmation email and updates regarding the status of your request.
• Operate and maintain the administrative portal for authorized users.
• Generate anonymized reports for financial tracking and budgeting purposes.

Disclosure of Your Information

Your information is not shared with any third parties, except as necessary to fulfill the core functions of this application. Your information is stored in a private Google Sheet and Firebase account accessible only to authorized administrators for the purpose of processing your requests.

Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

Contact Us

If you have questions or comments about this Privacy Policy, please contact the ATC Secretary.